The collection of substantial information about a customer or partner in a business is one task and to verify it and preserve it in a secure digital form in a safe e-facility is something else, OCR technology is used in both cases. Gathering information before authentication via OCR screening service helps in the collection and processing of data being done swiftly. 

The online (Optical Character Recognition) OCR systems extradite information boxes from submitted charters and convert them into a standard state for its validation. Not only for printed or digital deeds but OCR technology is also applied in the scanning of documents filled manually. The applications of the extracting engine are plenty and diverse.

Training of OCR Solutions

The systems for optical scanning are programmed and tested with high accuracy before it is implemented in processing and document authentication programs. 

In the initial stage, the OCR technology is filled with an abundant volume of test documentation so the program can identify the basic template form of deeds. The authority or management of the business enterprise or financial firm programs the screening solution, it is punched in the system, what specific areas of information in particular documentation are needed to be extracted and what is going to be the structure of data? 

After punching samples of charters in the solution and its programming, OCR technology gets equipped to carry out data collection in no time.

Key Benefits of OCR Technology

Security of Data

In this modern age, businesses are enclosed in a digital world, the divergence from paper-based documents and reading materials is all due to OCR technology. The screening solutions convert images into textual data and vice versa. The sensitive information about an individual customer or a firm client gets safe in an online record bank with authorized and limited access. Due to OCR technology, information of people gets more secure from fraudsters.

Access of Data

The extricated data from OCR technology can be easily accessed and converted into other deed formats such as PDF, Word document, excel, and other formats.

Multilingual Screening Service

For international agreements and customer acquisitions, documentation of multiple languages gets scanned and information is obtained in the native language of the concerned business or financial institute in no time due to OCR technology. Just like with different types of agreements and certificates, numerous language-based deeds are also configured in the program of OCR technology so it can identify the data seamlessly with no margin of inaccuracy.

Management Optimization

With the integration of state-of-the-art OCR technology, the productivity ratio of staff members starts getting improve. Few businesses debate that OCR technology is only viable for large corporations and financial enterprises but it is to be believed and said by veterans of Fintech numerous times that the screening solution is not for already successful global firms but for newly merged ones as well. The OCR technology automates the data entry, collection, and preserving processes which leave more energy for management teams that can be devoted to other significant tasks and boost financial performance ratios.

Use Cases of OCR Technology

KYC Verification

In customer due diligence, the OCR engine captures the information from the identity deeds of prospects in real-time so the authentication program can confirm the given information from global records to analyze his/her authenticity. This helps in avoiding financial offenses like money laundering and such.


Studying via E-books and PDFs is more preferred these days due to the better quality of reading material and mobility is what everyone wants. The OCR technology plays a significant role in all of this. The screening solution can extract pages of a textbook and convert them into a clear resolution E-book for the convenience of readers. The OCR technology from this perspective is not merely used in the education sector but also for saving valuable reading materials and articles, news cuts in a digital form.

Record Keeping 

The OCR technology is used for internal management as well. There are multiple use cases in a firm such as for saving and accessing imperative corporate policies documents, reports of employees’ performances, hand-filled documents and forms, agreements of partners and vendors.  This also goes for avoiding time-consuming data entry tasks in the accounting department.


The OCR technology is proved to be ideal for data collecting and punching into digital warehouses with an increased level of security and convenient accessibility. Hard copies of substantial documentation are processed and refined in no time. The screening service accurately identifies every information area and makes the data-keeping way more swift and efficient. OCR services are mandatory for optimized management and for enhancing the productivity of a business or financial institute. 

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By Manali

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